# OfficeOne > CRM, chat, wiki, tasks, time tracking, diagrams and invoicing on one desktop, with a single sign-in for the whole team. Book an OfficeOne demo. Website: https://www.officeone.vadere.ai/en/ Contact: info@vadere.ai Company: Vadere Intelligence, S.L. (ESB93817310), Gijón, Spain — https://vadere.ai ## The workspace for growing companies Your whole company, on a single screen. OfficeOne is your team’s desktop inside the browser. The CRM, chat, wiki, tasks, time tracking and invoicing open as windows of the same system, with one sign-in and nothing to install. ## Seven tabs, seven passwords, no context A small company’s work is spread across tools that never talk to each other. Each with its own sign-up, its own invoice and a user list nobody keeps up to date. - Today: Every tool with its own user, password and invoice. → With OfficeOne: One sign-in for the whole team and one account per person. - Today: The same customer spelled three ways in three places. → With OfficeOne: Apps share identity, permissions and notifications. - Today: Someone leaves and you have to remember six places to remove them. → With OfficeOne: Revoke access once and they are out of everything. - Today: Nobody knows what happened yesterday without opening five apps. → With OfficeOne: One calendar and one notification centre covering every app. ## Ten apps, already in place You turn them on from the workspace app store and they show up in your team’s dock. Install only what you use. - **CRM**: Customers, contacts, deals and sales tasks, with the pipeline in plain sight. - **Chat & meetings**: Channels, direct messages and video calls with recording and transcription. - **BrainOne**: Your company’s brain: linked pages, meaning-based search and per-department permissions. - **Tasks**: List, board and calendar. With focus mode and a weekly review. - **Time tracking**: Working hours, absences and shifts per site, plus the team’s virtual office. - **Notes**: Quick notes and checklists with reminders, labels and a bin. - **Diagrams**: Diagrams and sketches several people edit at the same time. - **Invoicing**: Spanish invoicing with signed, chained records under Royal Decree 1007/2023. - **OneSecret**: Encrypted credentials that travel by reference: people and assistants use them without ever seeing them. - **OneLead**: Uses AI to qualify every web-form enquiry and tells Google Ads what it is worth, so your campaigns chase customers, not clicks. Need something else? We build custom apps that live on the same desktop, under the same permissions. ## BrainOne The company’s brain. Not a drawer full of documents: the memory that stays when someone goes on holiday, changes role or leaves. - **Pages that link themselves**: You write by linking, and the graph is drawn from those links both ways. Opening a page shows what mentions it, not only what it mentions. - **Search by meaning**: You search for what you mean, not for the exact word somebody typed eight months ago. Underneath it is vector search, not a “contains”. - **Databases and attachments**: Tables with views and filters inside the pages themselves, and files — images, PDFs, spreadsheets — stored in the workspace and linked from the text. - **Per-department visibility**: A page can belong to the whole company, to one department or only to you. Subpages inherit the restriction above them, so nothing slips out by accident. - **This is where the assistants read and write**: Each person’s assistant connects over MCP with their permissions, not with a technical user’s. It reads what that person could read and writes what that person could write. - Served at brain.officeone.vadere.ai, and it also opens as a window inside the desktop. - Several people edit at once, each cursor visible to the others. - It imports real Markdown, links included, so an Obsidian vault comes in whole. - The visible name is BrainOne; underneath it is still base-wiki, and that identifier is what rules permissions and database. ## OneSecret The safe. It stores credentials, but what sets it apart is what it does with them: letting a person or an assistant use one without ever seeing it. - **What travels is the reference**: Through the chat, the logs and the assistant’s memory travels onesecret://KEY, never the value. The credential does not leave the server. - **The server runs the operation**: The agent does not ask for the password: it asks for an action against a specific target. OneSecret runs it with the credential in place and returns only the result. - **Permission per operation, not per domain**: An operation authorises one call to one address. Being able to list a zone’s DNS records grants no power to create them, nor to touch billing. - **Anything that changes things asks a person**: An operation marked as a mutation waits for human approval. The agent proposes it; a person signs it. - **A log that cannot be rewritten**: The audit trail is insert-only: a Postgres trigger refuses updates and deletes on it. Not even the app’s own credentials can change what happened. ## OneLead The filter between the campaign and the sales team. Google Ads learns from the conversions you feed it: if they are all worth the same, it chases volume. OneLead tells it which ones are worth it. - **Every lead arrives with its source**: A script on the website captures the form together with the Google click identifier and the campaign. If the visitor declines advertising cookies, the lead still comes in, but it is not sent to Google. - **AI qualifies it and explains why**: Hot, warm, cold or discarded, with its reasoning and according to each business’s own criteria. To qualify it, the AI never sees the name, email or phone number. - **A conversion with the right value**: A fixed value per level, or one estimated from what the enquiry asks for, such as the daily rate times the rental days for a machine. It is sent after a delay, so there is time to correct it first. - **The team overrules the AI**: The level is corrected from the dashboard, the correction is logged and it is the one that counts. The metrics show how often the AI gets it right. - **Spam and duplicates, out**: A honeypot field and a few rules set spam aside before the AI is called, and the same person enquiring twice is added to their existing lead instead of counting twice. [One-minute video: from an ad click to a valued conversion in Google Ads](https://www.officeone.vadere.ai/video/onelead-flujo.mp4): From the ad to the valued conversion, in one minute. A demo with made-up data and Google Ads in test mode; on-screen captions are in Spanish. ## An operating system, not a folder of links Apps don’t live in scattered tabs: they open in windows you can move, resize and keep side by side. - **Real windows**: Open the CRM next to chat, drag it, resize it or go full screen. Work stops being a walk between tabs. - **One day, one view**: The calendar pulls meetings from chat, tasks from the CRM and from your list into a single timeline. - **Notifications that arrive**: A badge on the dock, in the tab title and on your phone. Click it and the exact conversation opens. - **Yours from day one**: Light and dark themes, your company logo and each app’s own colour where it belongs. ## Ask the desktop and it gets done One is the workspace assistant. It doesn’t just answer: it uses the tools of the apps you installed — searches the CRM, checks your calendar, creates the task — and asks before writing anything. - It only works with what the person can see: it inherits their permissions. - It confirms before creating, changing or deleting. - You pick the provider: Anthropic, OpenAI or an open model on your own server. ### And if you already use your own agents, they come in too OfficeOne speaks MCP, the standard protocol AI assistants use to connect to tools. That means whatever assistant your team already uses — Claude, Cursor, any of them — can work against your workspace with nobody copying and pasting anything. - **With the permissions of whoever authorised it**: The agent does not come in through a shared technical account: it comes in as the person who granted it access, and sees exactly what that person would see. - **Authorise once, revoke whenever**: Removing the grant cuts the agent off, even if it is still configured on the machine of whoever was using it. - **Not a promise — it already works**: BrainOne connects this way today from Claude and from Cursor. This very site was written while consulting the company wiki over that channel. ## Who gets in, what they see, where the data ends up The workspace is the single source of identity. Apps have no users and no passwords of their own. - **One sign-in, revoked once**: Single sign-on with OpenID Connect. Remove someone from the workspace and they are out of every app. - **Permissions per app and per role**: Each app declares its permissions and roles. You decide who sees the CRM, who invoices and who only reads the wiki. - **Each company’s data kept apart**: One company cannot reach another’s data, and not because of a check on screen: it is closed off in several layers, down to the deepest one, and tested on every release. - **Reviewed properly**: The workspace and its apps go through regular security reviews, with every finding verified and fixed before it ships. ## What your company does and nobody else does This is the real difference. With ordinary software you either change how you work so it fits the program, or you pay for a bolt-on that breaks at every upgrade. We build the app you are missing, and it enters your desktop as one more. - **Not a bolt-on — another app**: It opens in its own window, uses the same sign-in and shows up in the launcher and the dock. Whoever uses it cannot tell it is “the custom one”. - **Only your company sees it**: It never enters the public catalogue and no other customer sees it. It is yours, and what it does stays between your team and us. - **It inherits everything already there**: Role permissions, the shared calendar, notifications, the assistant. Nobody has to decide who sees what again: the workspace already decided. - **Your data wherever you say**: A tailor-made app can keep its data in a database of your own, separate from everything else. - **Up to date without breaking**: When the desktop moves to a new version, your app keeps working. It is not a patch glued on top of somebody else’s closed product. Patient records, the workshop and the invoicing of a chain of hearing-care centres already run this way, as does the skin diagnosis of a pharmacy network. ## Three steps and your team is in 1. **We set up your workspace**: We create your company workspace with your brand and your domain. 2. **You pick the apps**: Turn on what you will use. Nothing else shows up in the dock. 3. **You invite the team**: Each person signs in with their own account and the permissions you gave them. ## What people usually ask ### Do we have to install anything? No. OfficeOne runs in the browser, on desktop and mobile. There is also an optional desktop client for syncing file folders. ### Can we use just one app? Yes. You turn on what you need and the rest never appears. More can be added later without touching what is already running. ### Does invoicing meet the Spanish Verifactu rules? The invoicing app issues with signed, chained records under Royal Decree 1007/2023 and Order HAC/1177/2024. Automatic submission to the Spanish tax agency is switched on with your company certificate. ### What happens to our data? Every company gets its own isolated space, closed off in several layers rather than by a check on screen, and tested on every release. Where it is needed, the installation can be dedicated — we go through it in the demo. ### Can we migrate what we already have? Yes. We import customers, contacts and documents from spreadsheets or from the tool you use today. We review it together before starting. ### How much does it cost? It depends on how many people you are and which apps you turn on. Tell us about your case in the form and we send a fixed price, with no surprise lock-in. ## Book a demo Tell us what your company does and what is costing you the most. We show OfficeOne working on your case, not on a slide deck. Email: info@vadere.ai Form: https://www.officeone.vadere.ai/en/#contacto ## Legal notice Source: https://www.officeone.vadere.ai/en/legal-notice/ This notice governs access to and use of the website www.officeone.vadere.ai, under Spanish Law 34/2002 on information society services and electronic commerce. ### Ownership This site is owned by Vadere Intelligence, S.L., Spanish tax ID ESB93817310, registered office at Edificio IMPULSA, Parque Científico Tecnológico de Gijón, calle Los Prados, 166, 33203 Gijón (Asturias). Incorporated on 16 de julio de 2026 and entered in the Registro Mercantil de Asturias, hoja AS-66475, sección 8.ª, inscripción 1.ª de 23 de julio de 2026. You can write to us at info@vadere.ai. OfficeOne is the trading name under which this company provides its workspace service for businesses. ### Use of the site By accessing the site you accept this notice. The site is informational: it describes a product and lets you request a demo. Nothing is sold or contracted here. You agree not to use it for unlawful purposes, not to attempt to reach restricted areas, not to interfere with its operation and not to introduce content that could damage the owner’s systems or those of third parties. The contact form is for genuine enquiries: submitting it automatically or in bulk is misuse and may result in access being blocked. ### Intellectual and industrial property The text, images, trade marks, logos, site design and the software serving it belong to the owner or are used under licence. All rights not expressly granted are reserved. You may view, print and share the content for your own personal or professional use. You may not reproduce, distribute, adapt or commercially exploit it without written permission. ### Liability We aim to keep the information accurate and current, but we do not warrant that it is free of errors or that the site will be available without interruption. Product descriptions are informational and do not constitute a contractual offer; anything contracted is governed by the contract signed. We are not liable for damage arising from use of the site or from network failures, except where the law does not permit such exclusion. ### Links Where we link to third-party sites it is to provide information, and it does not imply that we endorse their content. We neither control those sites nor answer for them. ### Changes We may update the site and this notice when needed. The applicable version is the one published at the time of access; the date of the latest revision appears at the top. ### Governing law and jurisdiction This notice is governed by Spanish law. For any dispute the parties submit to the courts designated by the applicable rules; where the user is a consumer, to the courts of their domicile. ## Privacy policy Source: https://www.officeone.vadere.ai/en/privacy/ This policy explains what we do with the data that reaches us through this website. It is written to be understood: if anything is unclear, write to us and we will explain it. ### Who is the controller Vadere Intelligence, S.L., Spanish tax ID ESB93817310, registered office at Edificio IMPULSA, Parque Científico Tecnológico de Gijón, calle Los Prados, 166, 33203 Gijón (Asturias). Contact: info@vadere.ai. We have not appointed a data protection officer, as none of the circumstances requiring one apply. For anything about your data, the address above is the right one. ### What we collect, and where it comes from We only process data from people who write to us through the contact form. There is no user registration and no private area on this site. What you type: name, company, email address, phone if you give one, team size and your message. What comes with the submission: the IP address you write from, the country our network provider infers from it, the browser and operating system your device reports, whether you are on a phone or a computer, the languages your browser prefers, the page you arrived from and, if you came from a campaign, its parameters. Also the date and time, and the result of the anti-bot check. - We use no analytics, advertising or profiling cookies. - We do not buy or enrich your data from outside sources. - We make no automated decisions affecting you, and build no profiles. ### Why we use it, and on what legal basis To reply to you, prepare the demo you asked for and follow up on that request. The legal basis is your consent, given by ticking the box, and pre-contractual steps at your request (GDPR articles 6.1.a and 6.1.b). To keep bots off the form and to be able to investigate abuse. Here the basis is our legitimate interest in protecting the service (article 6.1.f), which is why we keep the IP, the browser and the anti-bot result. We have weighed that interest against your rights: this is data that already arrives with the request, is not combined with anything, and does not identify you beyond what you tell us yourself. To know which campaigns work, when you arrive from one. Same legitimate interest, same narrow scope: an aggregate fact about where you came from, not tracking you around the web. ### How long we keep it If the conversation goes nowhere, we delete the enquiry one year after your last contact. If it does go somewhere and we become your supplier, the data moves into the contractual relationship and is kept for its duration and afterwards for the statutory limitation periods, tax ones above all. You can ask us to delete it sooner at any time, and we will unless we are legally required to keep it. ### Where it lives and who else sees it We do not sell your data or hand it to anyone for advertising. It is accessed only by the people on our team handling the commercial relationship, and by the providers we need for the service to work, who act as processors and under contract: - Cloudflare, Inc. — serves this website and runs the form’s anti-bot check. - Cloudmax — the server where your enquiry is stored, located in Germany. - DigitalOcean, LLC — the managed database it lives in, in Frankfurt. - Google Ireland Ltd. — the corporate mail we reply to you from. ### If it leaves the European Union Your data is stored in the European Union: the server is in Germany and the database in Frankfurt. Some of the providers above are US companies and may process data outside the European Economic Area. Those transfers rely on the EU-US Data Privacy Framework and, failing that, on the standard contractual clauses approved by the European Commission. ### The anti-bot check The form uses Cloudflare Turnstile to tell a person from a program. It works without solving any puzzle and without following you around other sites: it checks signals from your own browser during the submission. To do so it loads a small component from challenges.cloudflare.com and may store information in your browser for that moment. It is necessary for the form to work, so it needs no prior consent; if you would rather not use it, write to us directly at info@vadere.ai. ### Cookies This site sets no analytics, advertising or personalisation cookies of its own, and carries no third-party trackers. The only thing that may be stored in your browser is what is strictly necessary to serve the page and for the anti-bot check described above, which is exempt from the consent requirement. If we add analytics in the future, this policy will change first and you will see a notice letting you choose. ### Security The connection to this site is encrypted. Access to the enquiries received is limited to the people on our team who handle them, and is logged. If a breach occurred that posed a risk to your rights, we would tell you and notify the supervisory authority within the periods the GDPR sets. ### Other people’s data, and minors If the form includes somebody else’s details — a colleague, say — you must have told them beforehand that you were giving them to us, and what for. This site is aimed at businesses and is not intended for children under fourteen. We do not knowingly collect their data; if we find any, we delete it. ### Your rights You can ask us to give you access to your data, correct it, delete it, restrict processing, object to it and provide it in portable form. You can also withdraw your consent at any time, without affecting what we did before you withdrew it. Just write to info@vadere.ai saying what you want to exercise. We will reply within one month, extendable to two if the request is complex, in which case we will tell you. There is no charge. If you believe we have not handled your request properly, you can complain to the Spanish Data Protection Agency (https://www.aepd.es), the supervisory authority in Spain. ### Changes to this policy If what we do with data changes, we will update this page and its revision date. If the change is significant and we have a way to reach you, we will tell you.